Employment Opportunity: Payroll/Requisitioning/AP/Administrative Assistant

1024 768 Stroud Water Research Center

Stroud Water Research Center seeks a highly motivated individual to work in the Finance & Administrative Department.

Responsibilities include but are not limited to the following:

  • Requisitioning/Accounts Payable/Receiving: Demonstrate proficiency in requisitioning, accounts payable and receiving while adhering to institutional policies. Maintain orderly composition of existing vendor database/relationships at the same time remaining cognizant of cost considerations/best price opportunities during the procurement process. Process all check requests. Prepare and file annual IRS 1099 reports. Manage petty cash account;
  • Payroll: Perform all related processing from time sheet submission to direct deposit/paycheck distribution on a semi-monthly basis, including employee reimbursements. Prepare and file quarterly Pennsylvania Department of Labor reports;
  • Personnel/Human Resources: Process all personnel changes and maintain employee files. Track employee leave and initiate all accrual changes. Maintain and reconcile all employer/employee paid medical, dental, life and disability benefits. Assist with annual open enrollment;
  • Other Administrative Tasks/Responsibilities: Maintain publications record. Maintain all maintenance/service agreements. Oversee archive room. Maintain monthly vehicle fleet activity. Maintain postage meter. Keep all required licenses and permits current. Maintain subscriptions file. Reconcile on-line contributions and other internal accounts monthly. Greet and direct visitors when necessary.


The successful candidate will have demonstrated proficiency in payroll and accounts payable processing and all Microsoft applications, specifically Excel and Word; excellent organizational skills and the ability to productively interact with a wide range of constituents.

Application Procedures:

Applicants interested in the position are asked to submit a cover letter, resume, along with the names and contact information of three references to John D. Pepe via email at

Stroud Water Research Center is an independent, non-advocacy 501(c)(3) not-for-profit organization and is an Equal Opportunity Employer.